Sage 200 Sales Ledger Head Office

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What does the Sage 200 Head Office Addon Do?

Allows invoices to be posted to a head office account, but for all transaction history to be associated with the branch. Useful for head office payments being allocated in one account.

•   Manipulates the printed invoice to the head office address
•   Reverse postings from the branch to the head office automatically.
•   All settings are optional on an individual branch basis.

How does it do it?

Extends The Sales Ledger Screens

A new ‘Invoice Addressing and Posting’ tab is added to the screens for entering and amending and viewing sales ledger accounts, containing check boxes for two new settings:

‘Use head office for invoicing stationery’

If checked then the address of the head office this account is linked to will be displayed on any invoices printouts in place of the account address.

‘Post invoices to head office’

If checked the system will automatically repost the invoices for this sales ledger account to the head office account.

Amendment the Invoice Report Layout

The existing invoice report layout will be amended to display the head office account’s address in place of the sales ledger account’s address whenever ‘Use head office for invoicing stationery’ is checked on the sales ledger account.

‘Post Invoices and Credit Notes’ Routine Modification

When the user chooses ‘Post all un-posted invoices and credit notes’ or ‘Post all invoices for a single order’, from the ‘Post Invoices and Credit Notes’ screen, invoices will be posted normally and then for each invoice that was posted successfully the following routine will automatically take place in the background, if ‘Post invoice to head office’ is checked on the sales ledger account linked to invoice is ticked:

• Post an equal and opposite credit note for invoice to the same sales ledger account as on original invoice.
• Allocate the newly created credit note against the original invoice – leaving the account balance effectively unchanged.
• Post a new invoice for the original invoice amount to the linked head office account with all of the invoice number from the original document and the second reference to hold the order number from the original transactions